Freedom of information response

Fraud

Publication date: 
Tuesday 17 September 2024
Request: 

1. When are you next going through an audit of the national fraud initiative? 

2. What current procedures do you have in place such as confirmation of payee against fraud?

3. What is your current confirmation of payee software incumbent product & the renewal date of the contract.

 

Response: 
  1. This is something the Council works on throughout the year.
  1. A number of safeguards are in place to ensure the Council does not fall victim of fraud, however when it does, the Counter Fraud & Investigation team investigate these instances.
  1. The software we use is called Bottomline PTX, and this was renewed on 27/06 for a year extension.

With regards to payment fraud, the majority of Suppliers can set up and update their own bank details

From a transactions perspective, on input the team do spot check the details on the invoice that are processing v’s what is on the supplier record in the system. We also operate a no po no pay policy, so no unauthorised invoices would be paid.

Request reference:
FOI 14254